WHO CAN ENTER?
To enter some of the classes, you need to be a member of the Society but others will be ‘open classes’ meaning that anyone can enter, whether a member of the Society or not. You can enter as many or as few classes as you wish but you may only enter each class once. There are classes specifically for children and the age limits will be listed on each class title.
HOW DO I ENTER?
To enter something into one of the Shows, read the Show Schedule (which will be available to download from the RJA&HS website or call 860648 to receive one by post) and decide which class(es) you wish to enter. Then download and print the Show Entry Form and complete in full. If you need help completing the Entry Form, please contact the Horticultural Secretary Rachelle on 860648 or by email on firstname.lastname@example.org. The deadline for entries is usually 10 days before the Show – check the Show Schedule for this information.
SETTING UP YOUR EXHIBIT
You can set up your exhibit before the weekend of the Show at certain times (which are listed in the Show Schedule). All entries must be anonymous to the judges and so you will be given a card with your exhibitor number and a class number on. When you arrive at the RJA&HS, head into the Exhibition Hall and there will be a brown envelope with your name on containing your exhibitor cards and exhibitor notes. Each exhibit must have an exhibitor card with it in order to be judged.
Once you have your exhibitor cards, find the space in the hall that is labelled with the Class you have entered and set up your exhibit there. There will be stewards or the Horticultural Secretary on hand to help you if you cannot find where you exhibit should go. The Hall is set out so there is enough room for the number of entries in each Class so please do not try to re-arrange the class layout.
It is important that you stage your exhibit in the right place and exactly as it is listed in the Show Schedule. i.e. if the class title is ‘Anemones, Red, 1 vase, 10 stems’ you must make sure you have exactly 10 stems in just 1 vase and that they are the colour red. If you put 9 or 11 stems in the vase, or split them across 2 vases – your entry will not be judged and the judges will leave a card saying ‘Not According to Schedule’. It is very disappointing for the exhibitor and the judge to award ‘Not According to Schedule’ when so much effort goes into entering the Show. It is so important that you study your Show Schedule, the Exhibitor Notes and double check your entry is correct. If you need any guidance, please speak to the Horticultural Secretary.
Judging takes place on the Friday night before the Show and judges are elected in advance by the Horticultural Committee. The judges will allocate 1st, 2nd, 3rd and Commended in each class and will decide who wins the various awards and trophies available at each Show. The judge’s decision is final.
HOW DO I KNOW IF I HAVE WON?
When the Show opens on Saturday morning, awards that have been given to your exhibit will be displayed alongside it.
WHEN WILL THE PRIZES BE PRESENTED?
Any trophies that are awarded will either be presented on the Sunday afternoon of the Show or at the Society Dinner in November. Details of the presentations will be in the Show Schedule.
WHEN CAN I TAKE MY EXHIBIT HOME?
We ask that exhibits are not taken home until the Show closes on the Sunday afternoon (see relevant Show Schedule for opening times). Members of the public pay to come and see all the exhibits so it is important they have a full Show to see! The Hall is usually cleared up on the Sunday evening and Monday morning and it is the exhibitor’s responsibility to ensure they collect their exhibit ASAP after the Show.
The Cakes will be auctioned on the Sunday afternoon after the Award Presentation for a charity chosen by the Horticultural Committee. If you would prefer to take your cake home, please note this on your Entry Form and it will be excluded from the auction. All cakes will be auctioned unless requested otherwise on your Entry Form.
HOW CAN I HELP?
We would love your help with the Shows and there are plenty jobs you can get involved with if you wish. We are always looking for volunteers to help man a stall, man the entrance gate, set up the Hall, write the prize cards and tidy up after the Show. Please get in touch with the Horticultural Secretary if you are keen to help.
WHO DO I ASK FOR HELP?
If you have a query about the Show, please contact the Horticultural Secretary Rachelle on 860648 or email email@example.com